How Can You Customize Your Audio and Video Equipment Rental Package?

AV rentals are a great way to add visuals to your events and elevate the experience of your guests. However, there are some considerations that must be taken into account when choosing AV equipment rental packages.

Speakers – One of the most commonly requested items from backline equipment rental services is speakers. They are essential for ensuring that everyone can hear your presentation.

Equipment Brands

One of the best ways to customize your equipment rental package is by selecting specific pieces of gear from your preferred brand. This could be something as simple as a speaker to an entire audio visual system. Just like with consumer brands, different AV equipment manufacturers have their own reputations and the more reputable ones will typically cost more.

Another way to customize your AV equipment is by letting the rental house know that you will need a specific vehicle to pick up your gear. This is helpful because some equipment can be too large for a car and will require a truck or multiple vehicles to transport. Adding this information to your rental contract can help avoid any issues at the pickup location.

Insurance

Whether you rent heavy machinery, audio and video equipment, party supplies, tools or construction equipment, you need insurance coverage that protects your business. Many rental houses require that you take out insurance coverage or pay a deposit to rent their equipment. This is because they want to make sure that in the event of damage or theft, you have insurance coverage that covers their equipment. They will ask for a certificate of insurance that names them as additional insured and loss payee. Some companies like KitSplit provide the insurance for you which makes it very easy and affordable.

In some cases, if you have your own insurance coverage, the rental house will waive this requirement. However, you should always check your policy to be sure.

Location

When purchasing equipment, the location plays a key role in the cost. For example, larger cities typically have higher rental costs than smaller ones. In addition, the cost of labor also plays a factor in the overall budget for a production. It’s important to take these variables into account when creating an AV equipment rental package.

The best way to keep your costs down is to customize an AV rental package according to your production’s needs and requirements. This ensures that you’re only spending money on the AV equipment that you’ll actually need and will use. This helps to reduce unforeseen expenses down the line.